Staff flag leave inconsistently
Some use a form, some send a text, some just don't. You find out when someone doesn't turn up.
Sync Xero with your calendar.Manage leave, travel and out of office in one place.
Staff request leave and share travel plans, out of office notices, WFH and other availability updates. Approved leave syncs back to Xero and appears alongside these updates in Outlook, Google Calendar or Apple Calendar.
Enter leaveSubmitted once in Team Calendar.
Xero syncs backApproved leave keeps payroll records current.
Outlook CalendarAvailability publishes to the calendars people check.
Why teams switch
Don’t find out someone’s away when you need them.
Leave approved in a text message can still be missing from Xero and the team calendar. You end up chasing confirmations, finding cover at short notice and correcting payroll.
Keep leave, travel and out of office plans where the whole team can see them.
The calendar and Xero disagree
Approved leave gets entered twice, or not at all. The two drift, and payroll pays for it.
No single view of who is in
Availability lives in your head, a spreadsheet and three chat threads. Nobody can answer who is off next week quickly.
From a leave request to everyone’s calendar, without another handover.
Staff submit once. Approved leave writes back to Xero Payroll and republishes to the calendars your team already opens.
Each calendar app refreshes its subscribed feeds on its own schedule. No re-keying, no separate planner to maintain.
One place to request leave and flag WFH
Staff add dates, leave type and notes in one place, whether it is annual leave or just working from home on Thursday. No more texts, forms and missed invites to chase.
Approved leave writes back to Xero, correctly
Each approval writes to Xero Payroll as a leave application in the right type, synchronously. If a write fails, you see it straight away; it never fails silently and it never corrupts your payroll data.
Everyone sees who is in, automatically
Approved leave and manual entries publish to one secure feed. Your team subscribes once in the calendar they already use, and never updates it by hand again.
See who is in, who is out and where they are.
Sage entries arrive from Xero Payroll the moment they are approved. Purple entries are manual: working from home, client site, training. Select any entry for details.
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Sync Xero leave to Outlook Calendar.
Team Calendar synchronises approved leave from Xero Payroll to Outlook Calendar through a secure calendar subscription. See who’s away alongside your meetings, with support for Google Calendar and Apple Calendar too.
- Connect Xero Payroll Australia.
- Coming soonNew Zealand and United Kingdom Xero Payroll support.
- Publish secure feeds for Outlook, Google Calendar, and Apple Calendar.
- Keep approved leave and manual availability in one calendar view.
One easy workflow
Request leave
Employees add dates, leave type and notes in one place.
Review with context
Managers approve requests with team availability in view.
Update the source of truth
Approved requests write back to Xero Payroll.
Publish to calendars
Team Calendar republishes approved changes; calendar apps refresh automatically